Reduce Print Costs

Printers and photocopiers are the heart and soul of American industry, whether you’re an attorney or a school teacher.

But printer toner and ink are expensive and unavoidable. Printing is one of the highest office expenses, yet spending is often unmonitored, resulting in wasteful practices and unnecessary costs.

No matter what your profession, chances are you’re wasting money on printing costs.

---

---

Facing the Challenges in Print Management

Managing printing costs is a major challenge for organizations. A recent Quocirca study found that 37% of respondents identified cost control as their primary challenge in print management.

---

                                    Top Print Infrastructure Management Challenges 

Source: Quocirca. (2023). Managed Print Services, 2023: Building a secure and sustainable workplace. Excerpt Report: Xerox.

---

So, printing cost is a major issue for many organizations.

Let's see how Toner Buzz helps different sectors and industries in reducing printing costs.

---

Legal Professionals

Legal professionals — from high-priced attorneys to hard-working paralegals — consume more paper, ink, and toner than any other American industry, nearly double any other profession. 

Lawyers across the nation can save thousands on annual print costs simply by switching from Amazon to Toner Buzz..

---

➜ Legal Paperwork

Hard copies are still king in the legal realm. Legal professionals print the most by a wide margin, with the average user printing a jaw-dropping 79 pages per day!

That’s approximately 20,540 pages per year!

---

➜ Savings Example for Legal Professionals

If your office workhorse printer is an HP Color LaserJet 5550hdn:

• The average employee will use a maximum of two sets of HP 645A toner throughout the course of the year.

• Buying two genuine OEM HP 645A toner cartridges at Toner Buzz is only $2,098 compared to $4,108 at Amazon, a savings of $2,010 per employee per year.

---

• If you work at a small, boutique firm with 10 employees, you’ll save over $20,100 on annual printing costs by switching from Amazon to Toner Buzz, enough to treat your staff to a weekend getaway.
• If you’ve got 100 employees at your law firm, you can slash about $201,000 from your annual printing budget by switching to Toner Buzz.

Those are serious savings!

Maybe your law firm relies on an HP Color LaserJet CP3525x and needs HP 504A toners (which yield between 5,000 and 7,000 pages per set).

In this case:

• A year’s worth of toner for each employee will cost you $4,166 for four sets from Amazon but only $2,796 from Toner Buzz, a savings of $1,370 per employee 
  

• This will save a law firm with a staff of fifty $68,500 per year in printing costs by switching from Amazon to Toner Buzz.

Cranking out legal documents on an HP Color LaserJet CM2320n?

• The typical employee will use six sets of genuine HP 304A toners over the course of a year.

• This will run you $3,024 on Amazon, but only $2,250 at Toner Buzz, saving you approximately $774 per employee, per year.

• If your CM2330n serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save you more than $77,000 each and every year!

---

Reducing Print Costs for Legal Professionals With Toner Buzz

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (10 Employees)	Total Savings (50 Employees)	Total Savings (100 Employees)
HP Color LaserJet 5550hdn	HP 645A	$4,108	$2,098	$2,010	$20,100	$100,500	$201,000
HP Color LaserJet CP3525x	HP 504A	$4,166	$2,796	$1,370	$13,700	$68,500	$137,000
HP Color LaserJet CM2320n	HP 304A	$3,024	$2,250	$774	$7,740	$38,700	$77,400

---

Government Offices

Government offices — from the borough clerk down the street, to the federal offices in Washington, DC, — must adhere to tight operating budgets. Yet most, if not all, government offices are wasting taxpayer dollars on print costs.

---

➜ The Cost Of Print

One of the biggest wastes of taxpayer dollars is found in government print budgets. According to the 2009 Government Printing Report, researched and published by Lexmark and O'Keeffe & Company, our government wasted more than $440 million every year on unnecessary printing, with needless and costly print jobs occurring at all levels of government.

According to the report:

• Federal employees on average printed 30 pages every work day, totaling 7,200 pages printed per employee, per year.

• The bulk of the employees — 92 percent — said they printed more than they need.

• On average federal workers discarded 35 percent of the paper they printed out every day.

However, according to the report in 2016, the average print volume for government employees decreased to 15 pages per user daily. This makes approximately 3,900 pages per user in a year.

---

➜ Savings Example for Government Offices

If your office workhorse printer is an HP Color LaserJet 5550hdn:

• Three government employees will use a set of HP 645A toner over the course of the year.

• Buying a set of genuine OEM HP 645A toner cartridges at Toner Buzz is only $1,049 compared to $2,054 at Amazon, a savings of $1,005, or $335 per employee per year.

---

---

• A municipality with 100 employees can save about $33,500 off its annual print budget by switching from Amazon to Toner Buzz.

Perhaps your government office uses an HP Color LaserJet CM3530 MFP and requires HP 504A toners, each set offering a yield of 5,000 to 7,000 pages.

In this case:

• A year’s worth of toner for each employee will cost you about $1042 from Amazon but only $699 from Toner Buzz, a savings of about $343 per employee per year.

• A government agency employing fifty staff members can slash its annual printing budget by approximately $17,150 simply by opting for Toner Buzz over Amazon for their toner purchases.

Using an HP Color LaserJet CP2025n for government document printing? 

• Five government employee will use six sets of genuine HP 304A toners over the course of a year.

• This will run you $3,024 on Amazon, but only $2,250 at Toner Buzz, resulting in savings of approximately $774, or $155 per employee per year.

• If your CP2025n serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save you about $15,500 each and every year!

It’s important to consider the above numbers are based on one printer. Most government offices use dozens of printers spread out over several locations. The savings add up quickly and deserve serious consideration. 

Even at the local level, governments can save major tax dollars simply by saving on toner. Toner Buzz is proud to offer government printing solutions as a GSA-Approved Vendor. Demand your town hall switch to Toner Buzz!

---

Reducing Print Costs in Government Offices With Toner Buzz

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (50 Employees)	Total Savings (100 Employees)
HP Color LaserJet 5550hdn	HP 645A	$684	$349	$335	$16,750	$33,500
HP Color LaserJet CM3530 MFP	HP 504A	$1,042	$699	$343	$17,150	$34,300
HP Color LaserJet CP2025n	HP 304A	$605	$450	$155	$7,750	$15,500

---

 

Education

Handouts...memos...lesson plans. Nothing works harder than school printers and photocopiers. 

Schools of all sizes can slash the cost of printing budgets simply by switching from Amazon to Toner Buzz. Studies show the benefits of decreasing paper use in classrooms, pointing out that typical teachers spend 10% of their time copying, collating, and stapling, but only 1% of their time on evaluating curriculums, fundraising, and professional development.

---

➜ Savings Example for Educators

Professional educators print an average of 20 pages per day, or approximately 3,600 pages per school year.

If your school printer is an HP Color LaserJet 5500n:

• The average employee will use at most one-third of HP 645A toner throughout the course of the year.

• A set of genuine OEM HP 645A toner cartridges is $1,049 at Toner Buzz, much cheaper than $2,054 at Amazon. 

• This means choosing Toner Buzz can save about $335 per employee each year.

---

•  It’s not uncommon for school districts to employ hundreds, if not thousands, of employees, so the savings add up quickly.
• A school district with 500 employees can save nearly $167,500 a year off its budgeted printing costs by switching from Amazon to Toner Buzz. Smart savings!

Your school district might use the HP Color LaserJet CP3525n and need new HP 504A toner cartridges (which yield between 5,000 and 7,000 pages per set).

In this case:

• A year’s worth of toner for each employee will cost you $1,042 from Amazon but only $699 from Toner Buzz, a savings of $343 per employee.

• A 500-employee school district that switches from Amazon to Toner Buzz can save upwards of $171,500 in annual printing costs.

Producing school documents on an HP Color LaserJet CM2320nf? 

• A typical school employee uses a full set of genuine HP 304A toners over the course of a year.

• This costs about $504 on Amazon, but only $375 at Toner Buzz, saving your district a $129 per employee, per year.

• If your CM2320nf serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save your school district nearly $12,900 in printing costs each and every year!

It’s again important to consider the above numbers are based on one printer. Most school districts use dozens of printers spread out over several locations. The savings add up quickly and deserve serious consideration.

Even if you’re not a school employee, the bulk of your property taxes fund school budgets. Demand school districts stop wasting your money on toner! Switch to Toner Buzz!

---

Maximizing Educational Budgets With Toner Buzz Savings

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (100 Employees)	Total Savings (500 Employees)
HP Color LaserJet 5500n	HP 645A	$684	$349	$335	$33,500	$167,500
HP Color LaserJet CP3525n	HP 504A	$1,042	$699	$343	$34,300	$171,500
HP Color LaserJet CM2320nf	HP 304A	$504	$375	$129	$12,900	$64,500

---

 

Accounting Firms

Accounting is the third-highest industry in terms of printing volume, just behind the medical industry, and way behind lawyers, who print more than medical professionals and accountants combined. A typical employee in a typical accounting office prints nearly 26 pages per day, on average, approximately 6,760 pages per year.

Accounting firms can save thousands of dollars each and every year by using Toner Buzz instead of Amazon.

---

➜ Savings Example for Accountants

Let’s say your office workhorse printer is an HP LaserJet Pro 400 Color MFP M475:

• In your accounting firm, each employee might go through three or four sets of HP 305A genuine OEM toners every year.

  ---

  

                                                             Three sets of HP 305 are priced at $1,197 on Toner Buzz, with each set costing $399.

---

• These toners would cost $1,347 if bought three sets from Amazon, but only $1,197 from Toner Buzz, saving you $150 per employee. 

• Got 100 employees at your accounting firm producing 676,000 printed pages per year? Switch to Toner Buzz from Amazon and save nearly $15,000 annually! (And prepare yourself for that big promotion!)

If your firm uses an HP Color LaserJet CM3530 fs MFP, consider that during the year, three employees will require four sets of HP 504A toner (which yield between 5,000 and 7,000 pages per set).

In this case:

• A year’s worth of toner from Amazon will cost you $4,168. The Toner Buzz price is $2,796, amounting to savings of $1,372 or about $457 per employee.

• If you’re managing a team of 100 accountants and support staff you’ll save about $45,700 annually on printer costs by switching from Amazon to Toner Buzz.

Cranking out prints on an HP Color LaserJet CM2320 fxi? 

• A year’s worth of HP 304A toners will run you $1,008 on Amazon for two sets, but only $750 at Toner Buzz, saving you a whopping $258

• If your CM2320 fxi serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save you close to $25,800 each and every year!

---

Cost Savings in Printing for Accounting Firms With Toner Buzz

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (100 Employees)
HP LaserJet Pro 400 Color MFP M475	HP 305A	$1,347	$1,197	$150	$15,000
HP Color LaserJet CM3530 fs MFP	HP 504A	$1,389	$932	$457	$45,700
HP Color LaserJet CM2320 fxi	HP 304A	$1,008	$750	$258	$25,800

---

Medical Professionals

A review of printing practices by Becker Hospital identifies the problem clearly: Printing is one of the higher expense categories in healthcare, yet spending in this industry is also often unmonitored, resulting in wasteful practices and unnecessary costs.

---

➜ Savings Example for Medical Professionals

Saving money on printing cost is an easy, and often overlooked, way for healthcare professionals to save money, regardless of office size or number of employees. Medical professionals print an average of 37 pages per day, or approximately 13,505 pages per year. 

This is second only to the legal profession in terms of most page-producing industries.

If the printer in your healthcare office is an HP Color LaserJet 5500 dtn, the typical employee will use a full set of HP 645A toner throughout the course of the year.

In this case:

• Buying a set of genuine OEM HP 645A toner cartridges at Toner Buzz is only $1,049 compared to $2,054 at Amazon, a savings of $1,005 per employee per year.

• A medical office with 100 employees can save nearly $100,500 a year off its budgeted printing costs by switching from Amazon to Toner Buzz.

Your medical office might use an HP LaserJet Pro 400 Color M451nw and require new HP 305A toners, which last for about 2,200 to 2,600 pages each.

Here is how you can save in this case with Toner Buzz:

• A year’s worth of toner for each employee will cost you $2,694 for six sets from Amazon but nearly $2,394 from Toner Buzz, a savings of $300 per employee.

• A 50-employee office that switches from Amazon to Toner Buzz can save approximately $15,000 in annual printing costs.

Printing healthcare documents with an HP Color LaserJet CP2325dn? 

• A typical employee uses nearly four full sets of genuine HP 304A toners over the course of a year.

• This costs $2,016 on Amazon, but only $1,500 at Toner Buzz, saving your office a whopping $516 per employee, per year.

---

---

• If your CM2325dn serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save your office nearly $51,600 in printing costs each and every year!

As already mentioned for other industries, it’s important to consider the above numbers are based on one printer. Most medical professionals use dozens of printers spread out over several locations. The savings add up quickly and deserve serious consideration. Stop wasting your money on toner! Switch to Toner Buzz!

---

Efficient Printing Cost Management for Medical Professionals With Toner Buzz

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (50 Employees)	Total Savings (100 Employees)
HP Color LaserJet 5500 dtn	HP 645A	$2,054	$1,049	$1,005	$50,250	$100,500
HP LaserJet Pro 400 Color M451nw	HP 305A	$2,694	$2,394	$300	$15,000	$30,000
HP Color LaserJet CP2325dn	HP 304A	$2,016	$1,500	$516	$25,800	$51,600

---

 

Financial Industry

Financial sectors are trying to combat the rising cost of print services by migrating to third-party managed print services and digital document management systems.

But hard copy prints maintain a strong foothold in the industry and show no signs of letting go. The secret to slashing your printing budget could be as simple as seeking an alternative to Amazon and big box stores.

---

➜ Savings Example for Financial Professionals

Financial professionals print an average of 21 pages per day, or approximately 5,460 pages per year.

If your printer is an HP Color LaserJet 5550hdn:

• The average employee will use half a set of HP 645A toner throughout the course of the year.

• Buying a set of genuine OEM HP 645A toner cartridges at Toner Buzz is only $1,049 compared to $2,054 at Amazon, a savings of $503 per employee per year.

• A financial office with 100 employees can save nearly $50,300 a year off its budgeted printing costs by switching from Amazon to Toner Buzz.

Maybe your financial office relies on an HP Color LaserJet CP3525x and needs HP 504A toners (which yield between 5,000 and 7,000 pages per set).

In this case:

• For each employee, buying a year's supply of toner will cost $1,042 on Amazon, but only $699 at Toner Buzz, saving you $343 per employee.

• A 50-employee office that switches from Amazon to Toner Buzz can save upwards of $17,150 in annual printing costs

Generating financial documents with an HP Color LaserJet CM2320n? 

• A typical employee uses nearly two full sets of genuine HP 304A toners over the course of a year.

• This costs $1,008 on Amazon, but only $750 at Toner Buzz, saving your office a whopping $258 per employee, per year.

• If your CM2320n serves a workgroup of 100 employees, buying toner from Toner Buzz rather than Amazon will save your office nearly $25,800 in printing costs each and every year!

Again, it’s important to consider the above numbers are based on one printer. Most financial professionals use dozens of printers spread out over several locations. The savings add up quickly and deserve serious consideration. Stop wasting your money on toner! Switch to Toner Buzz!

---

Optimizing Printing Costs for Financial Professionals With Toner Buzz

Printer Model	Toner Type	Annual Cost per Employee (Amazon)	Annual Cost per Employee (Toner Buzz)	Annual Savings per Employee	Total Savings (50 Employees)	Total Savings (100 Employees)
HP Color LaserJet 5550hdn	HP 645A	$1,027	$524	$503	$25,150	$50,300
HP Color LaserJet CP3525x	HP 504A	$1,042	$699	$343	$17,150	$34,300
HP Color LaserJet CM2320n	HP 304A	$1,008	$750	$258	$12,900	$25,800

---

Additional Savings

Think printing costs are no big deal? Think again.

• Nearly 90% of companies don't track printing costs — How can you muster up savings when you don’t know what you spend in the first place? Get a handle on how much paper, ink, and toner your office uses on a monthly basis, and track those expenses over several months. Once you know how much you spend on printing costs, you can work on reducing that figure.

• The average IT department spends 15% of its time printing issues — According to IDC, 23% of help desk calls are printer-related. There are a number of ways to help minimize this issue, with the most useful solution being proper maintenance and management. Another way to avoid printer-related jobs for your IT Department? Stick with genuine OEM toner cartridges, which are traditionally more reliable than remanufactured or third-party cartridges.

• Supplier agreements can reduce operating costs — Find the best discount toner supplier and make a deal. Buying in bulk and entering into supplier agreements can reduce overall printing costs by 20% to 30%. Know what you need and shop around for the best prices. We’ll give you a shortcut. Regardless of what brand printer you use, you’ll find the best savings on genuine OEM toner and inks at Toner Buzz.

---

Conclusion

There are plenty of ways to save money on genuine OEM toner, but all solutions begin with an online visit to Toner Buzz.com. If you’re a legal professional, doctor, teacher, financial specialist, or government office worker, Toner Buzz is the first, last, and only place you’ll ever need to visit!

---